The Civil Division
The Civil Division of the Medina County Clerk of Courts is responsible for managing and retaining records in civil cases, including civil lawsuits, foreclosure actions, administrative appeals, cognovits, replevins, foreign judgments, foreign subpoenas, petitions for certificate of qualification for employment, petitions for relief from disability, writs of execution, and writs of possession.
The Civil Division also handles paperwork for garnishments and debtor’s examinations, state tax liens, judgment liens, state tax lien releases, full and partial judgment lien releases, civil stalking protection orders, and court-ordered titles.
Notary commissions for notaries who reside in Medina County are also recorded and retained in the Civil Division of the Medina County Clerk of Courts.
Becoming a New Notary Public
Medina County residents who wish to become a Notary Public can pick up a new notary packet at any of our four offices conveniently located throughout the county. For addresses and hours of operation at each of our locations, please see Contact Information above. Inside the packet is all the information you will need to complete the process, including the current Notary Test Schedule.
NOTE: If your primary residence is in another county, you will need to contact the Common Pleas Court of that county for the proper procedure there.
Once you receive your commission from the Secretary of State, you will need to have it recorded with the Civil Division of the Medina County Clerk of Courts.
Renewing your Notary Commission
Your notary commission is valid for five years. You are responsible for keeping track of your commission’s expiration date. You will not receive any correspondence about renewal from the Secretary of State, the Notary Committee, or the Clerk’s Office.
In order to renew your notary commission, you will need to pick up a notary renewal packet at any of our four offices conveniently located throughout the county. For addresses and hours of operation at each of our locations, please see Contact Information above. Inside the packet is the application form and all the information you need to begin the renewal process. You should begin the process about 4-6 weeks prior to the expiration date to ensure that you receive your new commission before your current commission expires.
NOTE: If your commission has already expired and it has been more than 90 days since your expiration date, you will need to pick up a new notary packet and take the examination as a new applicant.
Once you receive your new commission from the Secretary of State, you will need to have it recorded with the Civil Division of the Medina County Clerk of Courts.
Recording your Notary Commission
The Civil Division of the Medina County Clerk of Courts is responsible for recording notary commissions and keeping them on file. The fee for recording a notary commission with our office is $7.00. If paying by check or money order, please make it payable to the Medina County Clerk of Courts. Payment can also be made by credit card for an additional $3.00 transaction fee.
Notary commissions can be filed in person or by mailing it to the following address:
Medina County Clerk of Courts
Medina County Court of Common Pleas
93 Public Square, Room 129
Medina, OH 44256
if you are filing your notary commission in person, you may do so Monday through Friday between 8:00 a.m. to 4:30 p.m. with the exception of legal holidays. If you are mailing it in, please have the back side of the commission notarized and provide a self-addressed, stamped envelope for us to return your commission to you along with your receipt.
Please be advised that new legislation has recently passed and is currently in the process of being implemented by the State of Ohio which will dramatically change the above procedures at some point during 2019.
Notary Certification (Certificate of Character)
If you need a notary certification or verification that a notary public has registered here in Medina County and has a valid notary public commission, the Civil Division of the Medina County Clerk of Courts can perform the search and provide the Certificate of Character paperwork for a fee of $5.00 per document.
The Medina County Clerk of Courts is an authorized Passport Acceptance Facility and accepts passport applications on behalf of the U.S. Department of State.
U.S. citizens planning to travel internationally may apply for passports at any of our four offices conveniently located throughout the county. No appointment is necessary. For addresses and hours of operation at each of our locations, please see Contact Information above.
For the most up-to-date passport information, application forms, information on documentation required, fees, estimated processing times, and other passport and international travel information, visit the official Passport Services’ public website at www.travel.state.gov.